04/19/12 Plymouth Community School Corporation is leveraging the power
of Internet to radically improve the governance process while saving time, taxpayer dollars and the environment. The new eGovernance initiative will replace the old and costly method of compiling, printing, binding and distributing paper agenda packets by hand. The remarkably powerful, easy-to-use solution will enable the district to maximize the effectiveness of their board meetings with increased transparency, providing a basis for better and more open communication with the public, while dramatically increasing productivity and saving thousands
of dollars annually.
The paperless meeting solution, called “BoardDocs®”, was initially developed in 2000 for a Georgia school district. Since then, nearly 600 governing bodies nationwide have adopted the system. By making meeting agendas and supporting documents available on the Internet, Plymouth Community School Corporation will be able distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the district.
Electronic distribution will not only save time and resources, it will also provide unprecedented public access via the Plymouth Community School Corporation’s Web site to agenda items and other board-related information. This process will allow interested parties to review information prior to board meetings. After the meeting, individuals can review the agenda items and see what action was taken by the board, complete with voting results. All documents associated with the meeting are automatically archived and can be accessed by meeting date or by using the
system’s comprehensive search feature.
Additionally, BoardDocs will increase the amount of time board members have to review agenda information, enabling them to better prepare for meetings. Through the MetaSearch feature, Board members will also have access to best practices from other districts that are using the system, allowing them to gain important knowledge about initiatives other boards have considered and implemented.
The new eGovernance features can be accessed via the district’s Web site at
www.plymouth.k12.in.us. Simply click the corporation tab and then click on School Board. For questions regarding the new eGovernance initiatives, contact Sandra Dodson.
BoardDocs was developed in partnership with K-12 administration and board members. It uses a structured, collaborative work flow that is specifically designed to meet the unique needs and legal requirements of public school boards, county commissions and municipal governments.
For more information about BoardDocs, call (800) 407-0141 or visit www.boarddocs.com to experience the premier paperless governance solution firsthand.
About BoardDocs
Developed and marketed exclusively by Emerald Data Solutions™, Inc., BoardDocs is the market leader and pioneer of eGovernance solutions. Serving nearly 600 organizations nationwide, BoardDocs’ paperless agenda services give governing bodies turn-key electronic solutions for processing virtually any type of governance document, including agenda items, supporting documents, policies, procedures and more. BoardDocs’ services alleviate the enormous task of assembling, printing, distributing and revising board packets. BoardDocs’ unique, state-of-the-art solutions also save taxpayers money, reduce staff time, improve board effectiveness, increase transparency in governance and have a positive effect on the environment. For more information, visit www.boarddocs.com or call (800) 407-0141.
