In September of 2013 Hammer Enterprises was awarded the bid to put a new roof of the P.D. in the amount of $20,140. Early told members of the Board of Public Works and Safety, “It was a miss calculation on my part.” He said he did not use the correct waste factor for the valleys and eaves by 15% or 12 squares.
The city was presented with an invoice in the amount of $23,917.81 on May 8th. Clerk Treasurer Toni Hutchings said she had encumbered the $20,140 that wasn’t spent last year of the project but there were no funds for the additional charge. She also noted that paying the extra charge would be an automatic write-up in her audit since there was no change order or conversation on the additional charge.
Councilman Don Ecker asked why the project was awarded in September but not completed until now and if the delay was communicated to the police chief. Mr. Early admitted to not talking to the chief about the overage. It was also learned that the roofing project was subcontracted to Sims Roofing due to Hammer Enterprises being so busy.
Early did admit to another mistake, making an $800 decrease bring the total due from the city at $23,177.81.
After some discussion the Plymouth Board of Public Works and Safety motioned to deny the request of Hammer Enterprises for the additional funds based on the bid that was received and opened in September 2013.